SAP Data Archiving Process: Archiving Object FI_DOCUMNT

This document will explain archiving of FI documents from configuration to, write, delete and retrival of data. This will be helpful for users to understand basics of SAP Data Archiving.

Problems with Large volume and growth of data:

• Expensive Storage System
• Reduced System Performance and Increased Query Time
• Complex Database Administration i.e. Backups, Client Copy and Upgrades
• Manpower Productivity Loss

Data Archiving: The Concept

• Writing Data in Flat Files to External Storage
• Deleting Data from Online Database
• Retrieving Achieved Data

FI Documents Data Archiving Example

Archiving Object used: FI_DOCUMNT

Object Description:  The most important object in financial accounting is FI_DOCUMNT. It assumes special status with respect to data growth, data security, and conformity with legal requirements.

Tables Associated:

AOBJ Configuration:Archiving Object configuration is done in AOBJ T. Code. Specific configuration is done with respect to the archiving object FI_DOCUMNT.

                       

Maximum file size set as 100 MB and Maximum number of Data Objects as 10.

Document lifetime configuration:

The document type life period can be maintained using OBR8 & OBR7.

 

Here, we have maintained 2196 days i.e. 6 yrs. That means past 2196 days data from current date will not be available for archiving.

SARI configuration

The Archive Information System (transaction SARI) will allow configuring archive information structure. It is only possible to access archived data if such an info structure exists and has been filled.

1. a. Info set Name

SAP_FI_DOC_001 will have to be used for FI_Document object. As this info structure already exists we just need to select it and activate it.

     

1. b. Info Set activation

In order to able to use an info structure we need to first activate it. Only after an info structure has been activated can it be filled with data from the archive and evaluated. However activate info structures can no longer be modified.

     

SARA Configuartion

1. 1) To Fiscal Year/Period : 1995 01 to 1998 12

1. Variant Configuration

Click on Maintain button.

For example in selection only one document number is given. However during actual implementation actual fiscal year and period range will be provided

               

Note:

“Complete” in detail log and “List and Application Log” in Log Output will be selected to see detailed log output of write job.

Enter description of variant and save it.

1. Write Mode

We will first run write job with test mode variant and then will run with production mode variant.

 

Select immediate for Start date selection and save it.

Select desired printer to print spool, and hit the green tick mark.

Click on execute button and a job will be scheduled.

1. Delete mode

The delete program reads the archived documents in the archive file including the corresponding table entries, and deletes the corresponding records from the database however FI secondary indices are only marked for deletion they are deleted by post processing program.

Select Delete Tab.

Maintain archive selection, start date and Spool Parameters. Select the session name.

Click on execute button, a job will be scheduled. See the status of job by clicking on job button.

SARI Read Mode

During the delete phase of data archiving, all active info structure belonging to an archiving object are automatically filled with data from respective archive file. On basis of the defined infostructure , the archive information system filters the data from the data records in the archive and inserts it into the generated database table together with the achieve file key and the offset of the business object.  These entries will serve as a basis for subsequent search.

1. Info set Read

Click on Archive Explorer and give Archive infostructure name.

Fill company code, document number and fiscal year selection fields.

Click on execute and see the document.

Standard Report/Transaction code to fetch data from archived file: