Still there is high interest regarding EHS and report distribution. Therefore I have decided now to generate a seperate document considering this. Please check in any case:

Documents as shown here and potential “on top” links to other documents in SCN.

SAP EHS Management for Beginners

or here

SAP EHS Management for Beginners // Part 2

Out of scope

Report distribution is one of the “more complex” EHS processes with many subprocesses. It is strongly recommended to look for the important SAP OSS consulting note discussing report distribution. This OSS note is mentioned often here.

One of the “top 5” asked questions in this context are:

– how to import reports in EHS by mass ? (e.g. pdf, rtf or other documenty types; even if this is not directly linked to report distribution; but some customizing overlap exists)

– how to dispatch documents in “pdf” format (by eMail)

– how to download by mass SDS/MSDS and other documents (extraction of existing documents of many kind)

– how to present SDS/MSDS (and other documents) in a “portal” (e.g. using may be WebDynpro or other technologies of many kind)

In scope

  • Any “import” or “export” of documents ( pro portal solution)
  • CG50/CG54 topics
  • Report distribution

Import of reports

Currently we can differentiate two major options which are used regularly for importing “reports” (e.g. in most cases of type “pdf”).

In principle you could “import” a report as well using ALE technique.

For variant 1: this variant is used in daily business to upload one document in one run. User does have a simple user interface to do the upload and to specifiy the document to be uploaded. The “con” of this variant might be: it is more “stripped” to upload SDS/MSDS documents. In any case: in daily business very helpful variant.

For variant 2: this variant is “complexer” in use and can not be used be “end users” and becuase of very high access rights to be granted is used by consltants. This variant is used in most cases if there is e.g. an acquisition done and one need to upload by “mass” documents. The “con” of this variant is. you must prepare the “key” file (time consuming) and do a lot of customizing. But this is the “best practice” for mass uploads as delivered by SAP.

CG50/CG54 topics

CG54 is the so called “Report Information System”. CG50 the so called “Report Management system”. CG54 is used in most cases very often by endusers. You can use CG54 to “dispatch” a document (if needed) to customer (external, internal). You can do mass downloads (e.g. ChemTrec Export). But you have access only to “released” and “historic” documents. The management of all document (in any status) is done in CG50. Here the main intention is to go throught the “release process”.

Report distribution

For distribution of Reports we have a:






process in place. You will find below many links to these “subprocesses”. The process is as well explained in online help. To prepare a SAP ERP system which is abel to support all of the processes is not an easy job. But luckily: there is a OSS consulting note in place which explains teh set up (refer to the many links below)

Links to other threads

No sorting will be done/Only some “tag” will be added to thread


Topic Link
Set up of report distribution Configuration for EH&S report distribution
Report distribution Report Distribution – Email Server Question
General question Print WWI without using Report Shipping
SAP SD <=> SAP EHS link SDB output(MSDS) for delivery
SAP SD <=> SAP EHS link Question on program RC1SDAPL
Report distribution Unable to send reports in CG54
Report distribution EHS report export from CG54 to be automated
Special question User Entry Report Symbols for SDS
Report distribution Subsequent Shipping and Sending of PDF file thru Email
Export How to generate or get key file for released reports?
Special question Creation of SDS in SAP without using WWI
Report distribution Which function module is used?
Report distribution Automatic Report Shipping.
Report distribution Automatic or Manual Report – Product Safety
Export How to generate or get key file for released reports
Report distribution Need to get distribution errors in SAP Inbox
Set up of SDS distrbution MSDS Printer Set up at different location
Report distribution PDF document generation from CG54
Export download lables in background using CG54
Export EHS report export from CG54 to be automated
Export No WWI dispatch for EHS WWI CG54 DOKX_EXOMN
Export report exported out of cg54 and went on error
CG54/CG50 handling How to set ‘Material Master’ tab as default in standard transaction CG54?
Report distribution Need help on Manual Shipping of SDS
Special question EHS – Duplex printing of MSDS
Special question Restricting access to IBD documents in DMS for reports loaded through EHS (CG36VEN)
Export report export by program – SOPs
Special question WWI: Convert EHS-Reports from RTF to PDF when Displaying (FinalReport) on the fly
Report distribution Error when trying to export Report Shipping Order: incorrect doument format (pfd)
Special question Application Objects  in report management
Export Export of Documents form SAP EHS Management
Import / Report distribution Shipping legacy MSDS uploaded which are in pdf format
CG54/CG50 MSDS report in Report Information System
Export can we download all sds for all materials in the system and download at once
Report distribution SDB incorrectly processed
Report distribution Trigger MSDS Document Manually
Export convert Dok-X .PS & .KEY file to doc or pdf file
Set up of report distribution Printer Setting for Report Shipping
Export MSDS extract not displaying revision date and version ?
CG50/CG54 Problem with Reference Reports Repeating twice in CG50 transaction
Import EHS – CG36 – Import report – Set MSDS version from key file data
CG50/CG54 MSDS report in Report Information System
Set up of report distribution MSDS Printer Set up at different location
Report distribution Automatic Report Shipping with CPD-Customers
Export Bulk MSDS Download
Report distribution Question about the Safety data Sheet Subsequent shipping
Import Addition of New Fields to CG36VEN Transaction – Import of Vendor MSDS
Import Import of Vendor MSDS
Report distribution No communication data has been defined for transmission medium 8
Export Extraction of documents & sending email
Import/Report distribution SDS Version numbering in CG36 and Test scenario for subsequent shipping
Export/Portal WebInterface Server – Error while opening the PDF file
Export How to download MSDS documents to pc desktop and convert to pdf.
Portal RFC to display MSDS reports
Archiving Archiving EHS document with ADK
Conversion EH&S – WWI doc to pdf automatic generation
Report distribution Non relevent chagnes in SDS weekly report in EHS
Import in transaction code CG36VEN getting the information message Could not create report for specific R0100178, variant REF_MSDS, and lang
Import Best Practice to Uplaod Legacy MSDS
Special question Guidance needed- SDS Report Migration from Legacy, Emergency Data Sheet (TREM Card) in SAP EHS
Import how to import raw reports into EHS
Report distribution Non relevent chagnes in SDS weekly report in EHS
Import EHS – CG36 – Import report – Set MSDS version from key file data
Import CG36VEN to import vendor MSDS gives error
CG50 Status Network set up for Inbound pdf. docs in CG50?
Export EHS *.key file – Windows>Unix format
Portal EH&S Web Interface Issue
Is it possible to email MSDS from a delivery or PGI every time without going into CVD1
Report shipping
Attach other document in the shipping order
Faxing MSDS via Reprt Shipping batch jobs
In Japan & Australia, SDS is required to sent to Sold To Party, instead of Ship To Party?
report shipping by email not received by client???
How to Create/Change Coverletter in MSDS
show information of one-time customer in Cover letter
Issue in condition schema for SRGV
Automatic Actual Printing Instead thru Spool
Report Shipping & Dangerous Goods
WWI reports not progressing to complete in Export call
Skip check for Automatic MSDS Shipping
MSDS distribution without WWI or EH&S Property tree
Printing SDS’s in PDF Format Won’t Duplex
Batch Job and Output Type
MSDS Report Shipping
MSDS Distribution
SDS shipping
SDS Shipping – Blocking
SDS shipping at anniversary of first shipping
SDS shipping by mail – error handling
SDS Report shipping struck with ‘Bundled’ status in CVD1
EHS Report Shipping – SDS send to Sold To Party, instead of Ship To Party
“error as Order bundle is not assigned to a shipping object ( ) Message no. DV307
report shipping
report shipping by email not received by client???
Automated Report Shipping – Project Plan
Multiple materials SDSs from same sales order sent in one EHS shipping package
reports by SD CALL truncating
EHS SDS Email Subject Line Maintenance
Difference between ( RC1WWIDP, RC1WWIWP) & (RC1AVGE1, RC1AVGE2) in relation to reprot creation

New NetWeaver Information at

Very Helpfull



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